Joining C3
For new churches joining C3, once you have established that they are genuine about wanting to join the Regional Office needs to:
- Ask them the complete the Provisional Church Form
- Add the details (Church & Pastors) to the database – adding this new church as “Provisional”
- Update the Global Office of a potential new location
- Save and File the forms with your other regional documents
- Start talking about what name they would want when they join, show them the Branding Guide (They CANNOT use the C3 name yet)
The Regional Director, Area Director or local c3 Pastors that has connected the church, then needs to go through the Policy Document with them in detail (this should take at least an hour). The document doesn’t need to be signed at this stage, it is just to help them understand what is expected of them once they join C3.
Once the Regional Director is happy that the church is ready to become an official c3 church (usually after 12 month of provisional). The Regional Office will:
- Ask them to complete the Full Membership Form and Policy Document
- Regional Office to update details on the database and change the “church type” to full member
- Save and File the forms with your other regional documents
- Confirm they name choice and they have followed the Branding Guide
Starting an Additional Location/Campus
If a current C3 church is looking to start a new location the Regional Office needs to:
- Ensure other C3 churches in that new location area have been informed
- Have the naming conversation with them – re-direct them to the Branding Guide if needed.
- Update the Global Office of the new location
- Ask the church new complete the New Location Form
- Regional Office to add details to the database (Church & Pastors)
- Save and File the forms with your other regional documents
A new C3 Church (not a location)
- Ensure other C3 churches in that new Church area have been informed
- Have the naming conversation with them – direct them to the Branding Guide
- Update the Global Office of the new Church
- Ask them to complete the Full Membership Form and Policy Document
- Regional Office to update details (Church & Pastors) on the database, when they are in their launching stage make the “church type” to provisional and once they launch officially (weekly Sunday services) you can change this to Full member.
- Save and File the forms with your other regional documents
Change of Pastors
For a new Location Pastor the Regional Office needs to:
- Ask the church new complete the New Location Form this is the same form as a new location, but we find it is good to update all the church details again.
- Regional Office to add details to the database, delete the previous location pastors from the Database.
- Save and File the forms with your other regional documents
Church Closing/ Leaving
If a church is either closing or leaving C3 the Regional Office needs to:
- Complete as much the Closing check list as possible, not all of the options will be applicable to your region.
- Update the database, by adding the date of closed entering the reason and date.
- Save and File the form with your other regional documents
- Update the Global Office
note: once you enter the close details on the database the church will be removed from the main database and put in archive section of the database automatically.
Finance
Regional Budget – each Year the Regional Office is asked to complete the Regional Budget and send it to the Global Office. This done 2 times in the year.
- In Nov – with the predictive budget for the next year
- In July – to see how you are going half way through the year
At the end of each year the Regional Office will have their accounts either Audited/ reviewed by a third party (based on the the income of the region) this end of year financial report is then sent to the Global Office and also email out to all Senior Pastors in your region with a note about how your budget was spent for the year.
Regional Travel
In Jan of each year the Regional Office needs to send through to the Global Office the Predictive Travel of the Regional Director. This out lines when/ where and how the Regional Director will be spending their travel budget for the year, we just want to ensure we are traveling responsibly and giving equal attention across the region- don’t want to see monthly flights to Hawaii 🙂
Travel Policy
Please read through the Travel Policy created for the Global Team as an example, we ask that working with your regional board that you create one for your regional travel.